The Town of White Bluff is hiring a Finance Administrative Assistant. If interested and you qualify, please submit your resume to Town Recorder Misty Rodgers at misty.rodgers@townofwhitebluff.com. A complete job description is included below.
The Town of White Bluff is an equal opportunity employer.
Town of White Bluff
Department/Office: Administration
Job Title: Finance Administrative Assistant
Reports to: Mayor and Recorder/CMFO
Job Requirements:
Education: This position requires a minimum of an associate degree in a Business-related field or two years of experience in a finance related position.
Experience: Two years of increasingly responsible related experience is required.
Physical / Sensory / Environmental: (See Addendum, Part A)
Job Duties and Responsibilities
- Performs general administrative duties such as typing, answering phone calls, preparing copies, and collecting and distributing mail from the post office.
- Interacts with the public while representing the Town in an open and respectful manner.
- Collects property tax monies and prepares and balances end-of-day totals for deposits.
- Prepares and enters information regarding state tax credit vouchers.
- Performs data entry into financial and legal databases.
- Assists in the preparation, maintenance, and preservation of official Town records and documents while ensuring compliance with state and local laws regarding public records.
- Processes public records requests.
- Assists Recorder/CMFO with purchasing following the policies and procedures adopted by the Board of Mayor and Aldermen.
- Schedules and execute rental agreements of Town facilities such as the Bibb-White Bluff Civic Center and the White Bluff Community Center.
- Special Events Coordinator/ Park Board Liaison
- Prepares physical copies of monthly informational packets for the Town Council and Planning Commission meetings. Also prepares documents for the Board of Zoning Appeals and Beer Board meetings as needed.
- Assists with the scheduling of ongoing training for Town employees and elected officials.
- Plans and directs the work of subordinate personnel including work-based learning interns as needed.
- Begins training courses for Certified Municipal Finance Officer certification after 90-day period.
- This position will be eligible for promotion to Deputy Town Recorder/CMFO upon completion of certification.
- Assist Court Clerk as needed
Knowledge, Skills and Abilities
- Good oral and written communication skills.
- Ability to work with a variety of people including administrative staff, elected officials, and members of the general public.
- Knowledge of modern office procedures and the Town’s office equipment
- Knowledge and experience with Microsoft Office Suites.
- Ability to handle sensitive information with discretion and confidentiality.
- A valid driver’s license is required and the ability to operate a vehicle.
- Ability to plan work assignments and organize office procedures to obtain effective and efficient operations.
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